BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry
To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!
BAT DIGITAL BUSINESS SOLUTIONS IS LOOKING FOR A TALENT ACQUISITION ADMIN COORDINATOR
The role plays a key part in supporting the business in attracting and hiring the right talent by ensuring timely and quality support across the regional Talent Acquisition processes.
SENIORITY LEVEL: ExperiencedNon-Management
FUNCTION: Human Resources
SALARY RANGE: Starting from RM3,900 + Excellent Benefits + Annual Bonus
LOCATION: Sunway Geo Tower, Bandar Sunway
ROLE POSITIONING AND OBJECTIVES
Reports to:Talent Acquisition Manager
Reporting Level: Individual Contributor
Geographic Scope: Asia Pacific Middle East, Africa
WHAT YOU WILL BE ACCOUNTABLE FOR
- Booking meeting rooms, and ensuring all parties have the necessary information for a smooth interview process.
- Ensure proper communication among all parties involved in the event of interview cancellations or the need to reschedule interviews.
- Generate reports as required and communicate the status to internal stakeholders when applicable
- Support the talent acquisition team and hiring managers with updating and tailoring job postings to enable posting active vacancies.
- Document emails and other relevant documentation for the purpose of an audit trail and update relevant trackers with necessary information and status details.
- Ensure that necessary updates on candidate information are accurately inputted and reflected in all systems such as SuccessFactors and other downstream systems.
- Drive various administrative tasks related to talent acquisition for a specific set of vacancies.
- Engage with candidates to collect necessary documents to verify their background information and initiate the pre-employment screening process by collaborating with internal teams and external vendors.
- Keep candidates informed about the status and progress, answering any queries, and addressing concerns they may have.
- Support compliance with applicable laws, regulations, and company policies during the pre-screen process. including handling sensitive candidate information in a confidential and secure manner.
ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE
- Bachelor’s Degree in a relevant field or equivalent work experience.
- Previous experience or exposure to similar type of HR admin related tasks
- Excellent communication skills and effective stakeholder management.
- Provides services necessary to meet stakeholders needs, identifies continuous opportunities to deliver services with a professional result and good quality.
- Identifies, negotiates and coordinates the solutions needed to solve problems.
- Demonstrates excellent verbal and written communication skills related to different communication channels and different groups of people.
- Proactive attitude, strong desire to learn and develop in a fast-paced organization.
- Ability to self-organize, schedule and prioritize work to meet various schedules and objectives, re-prioritize on short notice.
- Familiar with SuccessFactors or recruiting tools and application tracking systems is added advantage.
What we offer you?
• We offer a market leading annual performance bonus (subject to eligibility)
• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes
WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.
Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.
We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).
Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.
If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.